Legacy Builders International is seeking a skilled and organized Secretary to join our team. As a secretary, you will play a crucial role in providing administrative support and ensuring the efficient functioning of our office.
- Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
- Schedule and coordinate appointments, meetings, and travel arrangements for the CEO.
- Maintain and update records, databases, and filing systems.
- Prepare documents, reports, and presentations as required.
- Assist in the preparation and coordination of meetings.
- Handle office supplies procurement and maintain inventory levels.
- Greet visitors, answer inquiries, and direct them to the appropriate person.
- Handle sensitive and confidential information with professionalism and integrity.
- Perform general clerical tasks, such as photocopying, scanning, and data entry.
- Proven work experience as a Secretary, Administrative Assistant or Fresh Graduate.
- Proficient in using office software, including MS Office (Word, Excel, PowerPoint) and email platforms.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in work.
- Professional demeanor and ability to maintain confidentiality.
- High school diploma or equivalent qualification; additional certifications or relevant training is a plus.
Nice to have
- Familiarity with document management systems for efficient record keeping and retrieval.
- Strong interpersonal skills for effective communication with team members and external stakeholders.
- Knowledge of basic bookkeeping principles to assist with financial record-keeping.
- This is a full-time position with standard working hours [8:30 till 5].
- The Secretary will play a crucial role in providing administrative support and ensuring the efficient functioning of our office.
- Strong attention to detail and accuracy in work are essential to maintain the quality of administrative tasks.
- The Secretary will be responsible for handling sensitive and confidential information with professionalism and integrity.
- Proficiency in using office software, including MS Office (Word, Excel, PowerPoint) and email platforms, is required for this role.
- The successful candidate will have a professional demeanor and be able to maintain confidentiality in all matters.
- Legacy Builders International values a motivated and proactive individual who can thrive in a fast-paced environment.